How much does RFP software cost in Canada?
From about $149 CAD a month to tens of thousands of US dollars a year. Two of the six tools we compared publish their prices; the other four quote on request, and third-party purchase data shows what two of them charge. We build ProposalForge, so every figure below names its source.
What each tool charges
| Tool | Pricing | What it costs |
|---|---|---|
| ProposalForge | Published | $149 to $1,499 CAD a month |
| DeepRFP | Published | $75 to $125 USD per user a month |
| Responsive (formerly RFPIO) | Quote-based | Vendr median about $14,420 USD a year |
| Loopio | Quote-based | Vendr median about $23,915 USD a year (range about $11,770 to $58,277) |
| QorusDocs | Quote-based | No published pricing |
| AutogenAI | Quote-based | No published pricing |
Sources: each vendor's published pricing page and vendr.com purchase data for Loopio and Responsive, reviewed August 2026. Figures keep the currency their source used. Prices change; tell us if one is out of date.
ProposalForge plans in detail
| Plan | Monthly (CAD) | Billed annually | Users included | More users |
|---|---|---|---|---|
| Solo | $149 | $119 a month | 1 | Up to 2 users in all; upgrade for more |
| Starter | $399 | $319 a month | 5 | Upgrade for more users |
| Professional | $799 | $639 a month | 15 | Upgrade for more users |
| Enterprise | $1,499 | $1,199 a month | 50 | Added by contract |
A worked example. A 2-person proposal team fits Solo at $149 a month, which allows up to 2 users. A team of three to 5 fits Starter at $399 a month, with 5 users included. A single tender can also be assessed without a subscription: the Bid Intelligence Report is a one-time $1,500 service. Every account also gets 1 full Bid Intelligence report a month free; the Intelligence add-on, at $499 a month ($399 billed annually), makes them unlimited on any plan, and is included with Enterprise.
What drives the price
- Seats. Most tools price per user or per seat bundle. Count everyone who writes, reviews or approves, not just the proposal manager.
- Quote or list price. Quote-based tools negotiate each contract, which is why third-party purchase data shows wide ranges for the same product.
- What is included. Response automation, content libraries and procurement market intelligence are sold separately by some vendors and bundled by others. Compare what each tier actually includes.
- Currency. Several vendors price in US dollars, so the Canadian cost moves with the exchange rate.
Questions
- How much does RFP software cost in Canada?
- It ranges from about $149 CAD a month to tens of thousands of US dollars a year. As of August 2026, ProposalForge publishes plans from $149 to $1,499 CAD a month and DeepRFP from $75 to $125 USD per user a month. Loopio and Responsive are quote-based; Vendr's purchase data puts their median contracts at about $23,915 and $14,420 USD a year.
- Which RFP tools publish their prices?
- As of August 2026, ProposalForge and DeepRFP publish pricing on their websites. Loopio, Responsive, QorusDocs and AutogenAI are quote-based and require a sales conversation.
- What does RFP software cost for a small firm?
- For a one-person proposal function, ProposalForge Solo is $149 CAD a month, or $119 a month billed annually. Solo allows up to 2 users at that price. A team of three to 5 fits Starter at $399 a month, which includes 5 users.
- Is there a free trial?
- ProposalForge offers a 14-day free trial with no credit card. DeepRFP advertised a 7-day trial when last verified. Loopio and Responsive are demo-led and do not advertise a public trial.
For features and Canadian data residency side by side, see Best RFP software for Canadian government contractors.
Published prices, no sales call
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